Events producer – maternity leave cover 9 months -1 year contract

Who we’re looking for:

Do you want to play a part in supporting professionals working across the energy industry to meet society’s energy needs and tackle climate change?

We are looking for a dynamic, self-motivated, individual to work with our conference programme committees to create compelling conference programmes. You will be responsible for writing conference programmes, managing committees and securing speakers. Ideally you will have 1-2 years’ experience of researching and writing conference programmes, preferably within the energy or scientific sector.

Who we are:

The Energy Institute is the not-for-profit chartered professional membership body bringing together expertise to tackle urgent global challenges. Responding to the climate emergency while meeting the energy needs of the world’s growing population calls for energy to be better understood, managed and valued. This ambition is at the heart of our social purpose.

We are a global, independent network of professionals spanning the world of energy, convening and facilitating debate, championing evidence and sharing fresh ideas.

Energy professionals of all ages, genders, backgrounds and disciplines look to us for the knowledge, skills and good practice they need to pursue impactful careers in this vital, fast-evolving field.

What you’ll do:

This role is part of our small, busy, friendly, London-based events team, creating conference programmes that inform

The successful candidate will need to juggle diverse activities across the marketing mix:

  • Managing conference programme committees – working with the committee chair you will set up regular meetings to devise conference programmes and select speakers
  • Invite speakers – through working with the committees as well as independent research you will identify and secure suitable speakers for all the conferences
  • Topic research – through independent reading and research you will identify themes and topic for conferences programmes for discussion at the committee meetings
  • Topic validation – you will contact a select group of members to validate the suggested topics as determined at the programme committee meetings
  • Conference brief – you will write a detailed conference brief for each conference that includes a narrative, who should attend and why. This will be for the speakers so they can write their presentation and for marketing
  • Logistics brief – once the conference is created you will brief the event organiser on how the conference is to be run and provide them with the speaker database and any other details pertinent to the smooth running of the event
  • Speaker database – once the speakers are confirmed you will create a speaker database for the event organiser to use and add all speaker details to the EI central database
  • Continual programme management – you will continue to manage the programme and speaker invitation as required ensuring that drop-out are managed and replaced, speakers are provided with a briefing on their topic if required and the event organiser is informed of any changes
  • Updating the team – you will send regular updates on programme changes and development to the wider team, including business development, marketing and comms
  • Business development – you work with the business development team to identify sponsorship opportunities and to keep space in the programme for sponsor speaker sessions
  • On the day – you will attend all events to help with the set-up, registration, speaker management, or any other requirements as directed

The knowledge, experience and qualifications you need:

  • Degree educated
  • 1-2 years’ conference producing experience
  • Research and analytical skills
  • Confident communicator, with excellent written and oral skills
  • Proficiency in using Microsoft Office suite
  • Adaptability and being able to multi-task and work to tight deadlines
  • Strong organisational skills and strong attention to detail
  • Commercial awareness
  • Influencing skills


  • Prior experience of working for membership body is an advantage
  • Experience of creating conferences for the energy industry
  • An interest in energy and climate change

Salary: £29,000 – £33,000 per annum depending on experience, plus benefits


  • Training and professional development opportunities
  • Compressed working scheme – extended daily hours in return for every other Friday off
  • All-company/team socials
  • 25 days holiday plus bank holidays
  • Cycle to Work Scheme
  • Season Ticket Loan
  • Great office culture

To apply, please send your CV and covering letter to by Monday 1 November 2022. Interviews will be conducted as applications come in.