HR Officer / Learning and development lead

This is an exciting time to be joining the Energy Institute (EI) as we launch a new strategy to support the global energy sector to transition towards net zero in 2050. Creating and developing the workforce that will be able to support, lead and advise this strategy will be an important part of this process.

We are looking for a dedicated HR Officer to join the EI to help us to achieve this. This is a key post in supporting the management and staff at the EI to be effective in their roles and provide the very best quality of service to our members.

The successful candidate will work closely with and support the Head of HR in managing the full employee life cycle, particularly in relation to learning and development, as well as providing a comprehensive HR service in the EI. As the HR Officer, you will be responsible for monitoring staff performance, creating personnel records, following company policies, and recording annual leave, sickness, and maternal leave.

Reporting directly to the Head of HR, As L&D lead you will work closely with them in implementing a comprehensive training, learning and development plan across the organisation, identifying skill gaps through appraisal and audits and preparing tailored training programmes.

A key project for 2022 will be the sourcing and implementation of a new HR management information system. You will work closely with the Head of HR in securing the right software system for the EI.

The right individual for this HR position will be passionate about people and will ideally have previous HR-related experience. Excellent communication and interpersonal skills, an eye for detail, and the ability to multitask are also

Key responsibilities

a) Provide high-quality professional advice and support to managers and staff for all HR related matters.

b) Undertake specialist and general HR tasks as required and appropriate to the role.

c) Deputise and act up for the Head of HR, as and when required.

d) Maintain HR document templates e.g. employment contracts, variation to contract letters, resignation letters, etc. Ensure these are accessible to the team and ensure they are kept up to date and in line with contractual and statutory requirements.

e) Work closely with the Payroll Team to ensure employee information is kept up to date, and any problems identified and addressed. Issue accurate payroll instructions, to meet payroll deadlines.

f) Work with the Head of HR to guide and advise management and employees, through all aspects of the employee life cycle to include absence management, investigations, discipline, grievance, capability, in accordance with the EI policies and procedures and compliance with employment law and best practice.

g) Manage the implementation and monitoring of HR processes including recruitment and selection, starters and leavers, employment checks, induction, mandatory/other training, probationary period review, performance and development review, maternity/paternity/shared parental leave, flexible working requests and the evaluation of training, providing appropriate support and coaching to all management to ensure full compliance with policies and procedures.

h) Assist managers in the management of poor performance, advising on solutions and assisting with their implementation.

i) Contribute to the development and review of HR policies. Work with management to ensure all information (eg jobs, hours, etc) are current and up to date.

j) Management and provision of HR data including data input, as necessary. Maintain a filing system to ensure documents and information are retained and easy to locate.

k) Co-ordinate learning and development events for staff, as required, and participate in the delivery of events as relevant.

Learning and development

a) Assist in creating a Training, Learning and Development Plan. Identifying personal and professional staff development needs, by participating in the appraisal process, to meet the EI’s Strategic Business Plan.

b) Ensure continuous professional development (CPD) requirements as specified by the EI, that may be identified during EI processes, for example appraisals.

c) Have a strong understanding of the Equality legislation and act in accordance with statutory obligations under the equality duties and in compliance with the current Equality legislation.

Project – HR Management Information System

a) Assist in sourcing, securing and implementing a new management software system for the organisation within the first half of 2022.

b) Upload/transfer data from existing systems to the new database. Maintain current and up to date records on the HR database system.

c) Prepare and provide management information reports relating to HR for example absence data, staff lists, payroll costs, etc. Work on requests for information, ensuring timely and accurate responses are provided.

THE PERSON

Essential skills and characteristics:

  • An HR /social degree and/or relevant HR/ people related experience.
  • Previous experience of working in a fast-paced HR team, providing first-level advice on HR policies and procedures, employment law and employee relations issues.
  • Excellent organisation and communication skills, with a good foundation in HR theory.
  • Ability to multitask and deal with a range of incoming enquiries – organisation is key to the success of this role.
  • Ability to develop innovative ideas and solutions
  • Excellent IT skills specifically MS Office; particularly Word, Excel and Outlook, also keen knowledge and experience of the importance of databases and their role in providing accurate management information.
  • Able to form and maintain effective working relationships with work colleagues, members, third parties
  • Self-motivated with a ‘can do’ attitude and determination to ‘get under the skin of problems’.
  • Highly enthusiastic with excellent communication skills.

Desirable skills and characteristics:

  • Knowledge of employment contracts and context within the energy /not for profit/membership sector.

This is a full-time position, working 35 hours per week with flexible working arrangements (combination of home and office-based work).

Salary range between £30,000-£35,000 per annum (depending on experience), and includes benefits such as cycle to work, compressed hours and flexible working.

To apply, please send a covering letter to hr@energyinst.org by Monday 7 March 2022.