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Privacy policy

The Energy Institute (EI) is committed to respecting the privacy of individuals and (as required by the Data Protection Act 1998) is registered with the Office of the Information Commissioner. The EI’s registration number is PZ2259229.
 
Privacy policy for EI members   (privacy policy for non-members)

This Privacy Policy describes how the EI processes the personal data collected about you in connection with your EI membership. Please therefore read this Privacy Policy carefully.

What personal data does the EI collect?
The EI collects personal data which identifies you or that can be used to identify you when combined with other information in possession of the EI or likely to come into its possession. This personal data may include information such as your name, age, home address, telephone number, fax number, e-mail address, organisation name, job title, business address, membership number and grade, examination records, bank and payment details, education and training details, CPD record and responses to self-assessment handbooks.

How is personal data collected by the EI?
Personal data is collected by a variety of means, including face to face; by telephone, mail, fax, internet and e-mail; at events, conferences and exhibitions and via third parties.
 
The EI’s web site also makes use of ’cookies’, which are small text files that contain a unique identification number written to a user’s hard disk and read by a server program. Cookies are used generally to keep a record of your details in order to recognise you the next time you visit the EI’s web site. If you disable the use of cookies via your internet browser, this may mean that you will not be able to login to the EI’s web site.

How does the EI use your personal data?

The EI may use your personal data for the following purposes:

• Administering and managing your membership of the EI (e.g. for the purposes of allocating a membership grade, circulating members’ benefits, making offers of membership, internal communication and administration of your membership, implementing financial transactions relating to your membership, understanding and building profiles of EI members, attendance histories, etc).

• Advertising, promoting and marketing the business, products, services and activities of the EI (including sending you e-mail notifications alerting you to EI information which may be of interest to you).

• To continue to develop the business, goods, services and activities of the EI.

Who the EI may disclose your personal data to?

The EI may share part or all of your personal data with the following categories or persons:

• EI branch committee members for the purposes of administering and managing your local EI membership. Such representatives are obliged to comply with a Code of Conduct in relation to their use of your personal data.

• Business associates and trusted suppliers and contractors for the purposes of administering and managing your EI membership and for the purposes of providing you with information, products and/or services requested by you and managing and administering such requests.

• Government authorities, if legally required to do so, or if the EI believes necessary in connection with an investigation of any activity that is illegal or may expose BIFM to any liability.

• Third parties in connection with any proposed merger, reorganisation, or sale of all or substantially all of the EI’s business.
 
Your ability to stop receiving marketing communications
BY SUBMITTING YOUR INFORMATION TO US, YOU ARE INDICATING YOUR CONSENT TO THE USE AND DISCLOSURE BY US OF YOUR INFORMATION AS SET OUT IN THIS PRIVACY POLICY.
 
However, it is the EI’s intention to give you as much control as is reasonably possible over how your personal data is processed by the EI, and you can at any time instruct us to stop sending EI marketing communications by either contacting the EI, or by following the unsubscribe facility provided in the relevant communications.

Security
The EI takes all reasonable steps to ensure that the personal data you disclose to us remains in a secure environment. However the EI cannot and does not guarantee that your personal data will be free from unauthorised interception or access and except in cases of fraud by the EI, the EI shall not be liable to you for any losses caused by any such unauthorised interception or access.

Links to other websites
The EI’s website may contain links to other sites not controlled or monitored by the EI. These sites may independently send you cookies and collect data and information. The EI is not responsible for and does not accept any liability for their actions or the content of their sites.

Update, access and comments
If  at any time you wish to update the personal data you have provided to the EI; wish to see the EI’s records relating to your personal data; or if you have any questions or comments about the EI’s privacy practices, please contact the EI.

 

 

Privacy policy for non-members


What personal data does the EI collect?
The EI collects personal data which identifies you or that can be used to identify you when combined with other information in possession of the EI or likely to come into its possession. This personal data may include information such as your name, age, home address, telephone number, fax number, e-mail address, organisation’s name, job title, business address, bank and payment details.

How is personal data collected by the EI?
Personal data is collected by a variety of means, including face to face; by telephone, mail, fax, internet and e-mail; at events, conferences and exhibitions and via third parties.
 
The EI’s web site also makes use of ’cookies’, which are small text files that contain a unique identification number written to a user’s hard disk and read by a server program. Cookies are used generally to keep a record of your details in order to recognise you the next time you visit the EI’s web site. If you disable the use of cookies via your internet browser, this may mean that you will not be able to login to the EI’s web site.

How does the EI use your personal data?

The EI may use your personal data for the following purposes:

• Sending you e-mail notifications and otherwise alerting you to information relating to the business, products, services and activities of the EI and its branches.

• To continue to develop the business, goods, services and activities of the EI.

IT WILL HOWEVER ONLY DO SO IF YOU OPT-IN TO RECEIVE FURTHER INFORMATION FROM THE EI.

Security
The EI takes all reasonable steps to ensure that the personal data you disclose to us remains in a secure environment. However the EI cannot and does not guarantee that your personal data will be free from unauthorised interception or access and except in cases of fraud by the EI, the EI shall not be liable to you for any losses caused by any such unauthorised interception or access.

Links to other websites
The EI’s website may contain links to other sites not controlled or monitored by the EI. These sites may independently send you cookies and collect data and information. The EI is not responsible for and does not accept any liability for their actions or the content of their sites.

Update, access and comments
If at any time you wish to update the personal data you have provided to the EI; wish to see the EI’s records relating to your personal data; or if you have any questions or comments about the EI’s privacy practices, please contact the EI.