Terms & Conditions
When you submit an application to have a programme(s) accredited or approved with the Energy Institute (EI), you are confirming your acceptance of the Terms and Conditions described in this document.
Becoming Accredited with the EI.
The EI is licensed by the Engineering Council to award accreditation for academic programmes in respect of the professional titles Chartered Engineer (CEng) and Incorporated Engineer (IEng), and to approve vocational qualifications in respect of the title Engineering Technician. The EI is also licensed to accredit programmes developed by companies to deliver Initial Professional Development (IPD) in respect of the titles CEng, IEng or EngTech.
The EI can also accredit programmes in relation to two titles which are exclusive to the EI, Chartered Energy Manager and Member of the Energy Institute (MEI). Companies can also be accredited for MEI status.
EI Accreditation indicates that you have successfully demonstrated that your programme delivers the foundation technical knowledge, skills and understanding for a particular title, either in part or in full. It does not imply that those individuals completing your programme are professionally competent: they will need to go on to demonstrate that they can successfully apply their knowledge, skills and understanding in the workplace in accordance with standards of competence. You can find more about the standards for each professional title on the EI website at www.energyinst.org.
Accreditation is a rigorous process providing an assurance that your programme meets the high standards set by the engineering and/or energy professions. Accreditation demonstrates to students, staff, employees and the wider community that you are committed to the professional development of your students/employees and to meeting national standards in the energy sector.
Applying for Academic Accreditation
The criteria for academic accreditation is detailed in our document ‘Guidance note for Academic Accreditation’.
If you wish to apply for academic accreditation of a programme offered by your educational establishment, your department (or equivalent) must first become a Learning Affiliate Member of the EI, for which there is an annual fee. As a Learning Affiliate of the EI you will receive a range of benefits. The EI reserves the right to vary these benefits from time to time. Fees for Learning Affiliate status are reviewed annually.
As part of your Learning Affiliate Member status, two of your members of staff will receive free Affiliate member status with the EI, one of whom will be the main point of contact. The EI will not be liable for the non-delivery of communications, products and services if you have supplied us with an incorrect postal or email address or have not notified us of a change in personnel.
In making an application for accreditation, you are making a commitment to maintain Learning Affiliate status, and to maintaining the standards and content of your programme such that you meet the accreditation criteria, for the full period of your accreditation.
As a condition of accreditation your university will be required to have appropriately qualified staff including a minimum of
- Two professional members of the Energy Institute
- For all accredited engineering programmes, two Chartered Engineers
Applying for Company Accreditation
The criteria for company accreditation are detailed in our document ‘Guidance note for Company Accreditation’.
If you wish to apply for accreditation of a programme offered by your company, your organisation must first become a Company Member of the EI, for which there is an annual fee. As a Company member, you will receive a range of benefits. The EI reserves the right to vary benefits that apply to your company from time to time. Fees for Company Membership are reviewed annually.
As part of your Company Membership, two of your members of staff will receive free Affiliate member status with the EI, one of whom will be the main point of contact. The EI will not be liable for the non-delivery of communications, products and services if you have supplied us with an incorrect postal or email address or have not notified us of a change in personnel.
In making an application for accreditation, you are making a commitment to maintain Company membership status for the full period of your accreditation and to maintaining the standards and content of your programme such that you meet the accreditation criteria, for the full period of your accreditation.
The accreditation partnership
The EI sees accreditation as a partnership in which the EI and the company or institution are committed to working together for mutual benefit. In the initial stages of the application process, the EI will look at current or planned engagement between an institution or company and the EI, as evidence of this commitment.
The accreditation process
It will be the decision of the Accreditation and Approvals Panel (AAP) to determine whether, on the basis of your application, we are able to progress your request for your programme or course to be accredited at a given time.
This process for determining your application will be in two stages
- Review of the evidence you have submitted in your paper application;
- and if we are able to proceed on the basis of your application, an accreditation visit
If there is insufficient evidence in your application for the accreditation to be progressed, you will be given feedback and advice on what you will need to do before you reapply.
If you are new to the EI accreditation process, you must join the EI as a Learning Affiliate or Company Member before you apply for accreditation.
At the time of your application, you will be advised of any fees charged for accreditation if applicable.
As part of the application process, you will also be required to cover visiting panel expenses. Payment must be made by the institution or company prior to the EI attending any accreditation visit. If expenses exceed the initial amount, we have invoiced to you, a second follow up invoice will be sent to the institution or company on completion of the accreditation visit. All invoices must be settled before accreditation is granted.
If a programme falls short of what was accredited on the last visit, a review visit may need to be carried out during the accreditation cycle, the institution or company will be required to pay for the expenses incurred during any review visit.
For more information about fees, please refer to our “Guidance note for Academic Accreditation” and “Guidance note for Company Accreditation” documents.
The expenses payment or and other fees charged are non-refundable. Application fees, if charged, are also non-refundable.
Period of accreditation
Accreditation is normally granted for a period of five years, though there may be situations where a shorter period of accreditation is granted – for example, to harmonise expiry dates if you have a number of accredited programmes so that future reaccreditations can be reviewed at the same time.
The EI reserves the right to
- conduct an accreditation review visit at any time, regardless of whether the programme has reached the end of its accreditation period, if concerns are raised relating to the quality or delivery of a programme, such that the Accreditation and Approvals Panel determines a review is necessary
- withdraw accreditation following such a visit if there is evidence that the accreditation criteria are not being met
Requirements and recommendations
Accreditation may be granted with a number of requirements or recommendations.
Requirements are conditions of accreditation which must be met within an agreed timescale. If requirements are not met within this timescale, accreditation may be suspended.
Recommendations are suggested areas for development or improvement, and are advisory, but your institution may be asked to explain why you have decided not to comply with a recommendation in any subsequent visits.
Promotion of the accredited status of your course or programme
If your programme is accredited or approved by the EI, it will be added to the listing of accredited programmes on the EI website. If your programme is accredited by the EI acting under license from a third party (for example the Engineering Council), it will also be listed on the Engineering Councils accredited course search (ACAD) or for approved programmes, on the database of Technician Qualifications.
The EI Learning Affiliate logo is the designated logo for Learning Affiliate Members and is only to be used by educational establishments that have Learning Affiliate Membership with the Energy Institute. Institutions are encouraged to promote Learning Affiliate Membership through their website and promotional literature.
The EI Company Membership logo is the designated logo for Company Members and is only to be used by companies that have been awarded this status by the Energy Institute. Institutions are encouraged to promote Company Membership through their website and promotional literature.
The EI Accreditation logo is the designated logo for accredited courses and programmes and is only to be used by organisations that have accredited programmes and courses with the Energy Institute. Institutions and companies are encouraged to promote accredited status through their website and promotional literature. Accredited engineering programmes will be provided with wording to add to your KIS statements for the UNISTAS website. Any wording used by the institutions and companies that is not provided by the Energy Institute, must accurately reflect the membership, approval or accreditation awarded.
Other versions of the EI logo may not be used in place of these logos.
Changes to accredited programmes
Institutions must advise the EI in writing of any plans to make substantial or significant changes to an accredited programme during a period of accreditation.
Re-accreditation of a programme follows the same process as for the initial accreditation. Where an institution does not wish to apply for reaccreditation of a programme, the EI should be advised in writing at least six months before accreditation expires.
Withdrawal or end of accreditation
The EI reserves the right to withdraw or suspend accreditation at any point if
- following investigation, the institution or company is found to be no longer compliant with the standards against which they were accredited
- the institution fails to pay the fees due within three months of invoice
- the evidence submitted by an institution within an application is found to be false or misleading
- the status of accreditation is misrepresented by an institution
- a requirement of accreditation is not met within the specified timescale
Where accreditation has been granted by the EI under a license it holds from a third party e.g. the Engineering Council, any actions taken will be in accordance with guidelines set by that organisation.
The EI also reserves the right to terminate an application if the information required as part of the accreditation process is not provided within a reasonable period of time.
Where accreditation is suspended or terminated, or a programme is not reaccredited, it will be the responsibility of the institution to advise students or employees undertaking such programmes who may be affected.
Storing of information
Where accreditation is granted under licence from a third party, the EI is required to provide details of the accreditation decision with the licensing body, who may publish details of your accredited status on their website. The EI will be subject to periodic review of its licence; as part of this review the licensing body may require us to share documentation relating to the way in which we have processed your application with the licensing review panel.
Energy Institute March 2019