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Energy Institute Terms and Conditions

PLEASE READ THESE TERMS AND CONDITIONS CAREFULLY BEFORE USING THE EI’S SITES, PRODUCTS AND SERVICES.

Who we are

The Energy Institute (“the EI”) is a chartered professional membership body for the energy industry, developing and sharing knowledge, skills and good practice towards a safe, secure and sustainable energy system. We are a registered charity, incorporated by Royal Charter in 2003 following the merger between the Institute of Petroleum and the Institute of Energy. The EI’s Royal Charter sets out the full objectives of the institute.

The EI is registered with the Charity Commission for England and Wales, under Charity No. 1097899 and group VAT registered with EI Services Limited by HM Revenue and Customs, under VAT No. 274 0453 13 at 61 New Cavendish Street, London W1G 7AR, UK. EI Services Limited is a trading subsidiary of the Energy Institute. EI Services Limited was incorporated under the Companies Act 2006 as a private company, limited by shares, on 18 May 2017 at 61 New Cavendish Street London W1G 7AR. Company No. 10777524 and group VAT registered with the EI under the VAT number above.

These Terms and Conditions apply to the EI as a registered charity and to EI Services Limited. They should be read in conjunction with the EI’s Privacy Policy which explains how we process personal data in accordance with data protection law.

These Terms and Conditions apply to:

  • using our websites
  • registering for conferences, events and training courses
  • purchasing EI publications
  • becoming a member of the EI
  • joining the Register of Professional Energy Consultants
  • facilities and room hire

Using our websites

The EI’s main website - https://www.energyinst.org and our other websites – https://www.ipweek.co.uk, https://publishing.energyinst.org, http://knowledge.energyinst.org and https://www.gplusoffshorewind.com and any sub domains thereof - are hosted by Squiz Ltd on behalf of the EI. The website https://myprofile.energyinst.org is hosted by Centrepoint UK on behalf of the EI. These are referred to collectively here as “the Sites”. Access to, and use of, “the Sites” are subject to the Terms and Conditions set out below. Your use of the Sites signifies your agreement to the EI’s Terms and Conditions and Privacy Policy.

We may make changes to these terms

We amend these terms from time to time. Every time you wish to use our Sites, please check these terms to ensure you understand the terms that apply at that time.

We may suspend or withdraw our Sites

Our Sites are made available free of charge, other than where a subscription or purchase fee applies for access to restricted content. We do not guarantee that our Sites, or any content on them, will always be available or be uninterrupted. We may suspend or withdraw or restrict the availability of all or any part of our Sites for business or operational reasons. We will try to give you reasonable notice of any suspension or withdrawal. You are also responsible for ensuring that all persons who access our Sites through your internet connection are aware of these terms of use and other applicable terms and conditions, and that they comply with them.

Information on the Sites

The information held on the Sites is for general information purposes only. Whilst the EI and its contributors have applied reasonable care in the selection of content housed on the Sites, no representations or warrantees, express or implied, are made by the EI concerning the applicability, suitability, accuracy or completeness of the information contained on the Sites. The EI accepts no responsibility whatsoever for the use of the information held on the Sites. The materials and information are supplied to you on the condition that you, or any other person receiving them, will make their own determination as to their suitability and appropriateness for any proposed purpose prior to their use. Neither the EI nor any of the contributors shall be liable in any way for any liability loss, cost or damage incurred as a result of the use of the information contained on the Sites. In applying reasonable care in the selection of content housed herein, the EI reserves the right to remove or reject content that is deemed to be inconsistent with the EI’s stated strategic aims, core values and commitments. No representations or warranties, either express or implied, of merchantable quality, fitness for a particular purpose or use, or any other nature whatsoever are made with respect to the materials, products and information contained on or available through the Sites. Where the Sites provide you with a facility for subscribing to or purchasing any product or service provided by the EI or its affiliates, additional terms and conditions of contract may apply; you should read the appropriate order or registration form carefully.

You must keep your account details safe

If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures, you must treat such information as confidential. You must not disclose it to any third party. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our reasonable opinion you have failed to comply with any of the provisions of these terms of use. If you know or suspect that anyone other than you knows your user identification code or password, you must promptly notify us at comms@energyinst.org.

Ownership of content

In creating an archive of energy knowledge and information, the EI seeks to provide access to a wide range of data and sources. In so doing, the EI is explicit in attributing ownership of content, which is stated in individual records. The EI goes to all reasonable efforts to contact original sources of content in order to gain permission to attach the PDFs or similar files to records on the Sites. Where applicable, the EI provides links to external content. These links are provided for a number of reasons, including for further information or other key source material; for background information; for useful practical information; for further informed comment. External websites are not under the editorial control of the EI and the EI takes no responsibility whatsoever for the contents. This is because the EI does not produce them or maintain/update them; the EI cannot change them; they can be changed without the EI’s knowledge or agreement. Links to external websites should not be seen as an endorsement of the website or the products, services or information offered by the owner of the website.

User-generated content is not approved by us

The Sites may include information and materials uploaded by other users of the Sites, including to bulletin boards and chat rooms. This information and these materials have not been verified or approved by us. The views expressed by other users on our Sites do not represent our views or values.

Uploading content to our site

Whenever you make use of a feature that allows you to upload content to our Sites, or to make contact with other users of our Sites, you must comply with any reasonable content standards we may publish from time to time. These content standards apply to any and all material which you contribute to our site (Contribution), and to any interactive services associated with it (Content Standards). The Content Standards must be complied with in spirit as well as to the letter. The standards apply to each part of any Contribution as well as to its whole. A Contribution must be accurate (where it states facts); be genuinely held (where it states opinions); comply with the law applicable in England and Wales and in any country from which it is posted.

A Contribution must not be defamatory of any person; be obscene, offensive, hateful or inflammatory; promote sexually explicit material; promote violence promote discrimination based on race, sex, religion, nationality, disability, sexual orientation or age; infringe any copyright, database right or trade mark of any other person; be likely to deceive any person;  breach any legal duty owed to a third party, such as a contractual duty or a duty of confidence; promote any illegal activity; be in contempt of court; be threatening, abuse or invade another's privacy, or cause annoyance, inconvenience or needless anxiety; be likely to harass, upset, embarrass, alarm or annoy any other person. impersonate any person, or misrepresent your identity or affiliation with any person. give the impression that the Contribution emanates from us, if this is not the case; advocate, promote, incite any party to commit, or assist any unlawful or criminal act such as (by way of example only) copyright infringement or computer misuse; contain a statement which you know or believe, or have reasonable grounds for believing, that members of the public to whom the statement is, or is to be, published are likely to understand as a direct or indirect encouragement or other inducement to the commission, preparation or instigation of acts of terrorism; contain any advertising or promote any services or web links to other sites.

When we consider that a breach of the above Content Standards has occurred, we may take such action as we deem appropriate. You warrant that any Contribution does comply with the above Content Standards (or such other standards as we may apply from time to time), and you will be liable to us and indemnify us for any breach of that warranty. This means you will be responsible for any loss or damage we suffer as a result of your breach of warranty. Any content you upload to our Sites will be considered non-confidential and non-proprietary, unless you explicitly advise us otherwise. You retain all of your ownership rights in your content, but you are required to grant us and other users of our site a limited licence to use, store and copy that content and to distribute and make it available to third parties. The rights you license to us are described below.

We also have the right to disclose your identity to any third party who is claiming that any content posted or uploaded by you to our site constitutes a violation of their intellectual property rights, or of their right to privacy. We have the right to remove any posting you make on our site if, in our opinion, your post does not comply with the content standards set out in our Acceptable Use Policy. You are solely responsible for securing and backing up your content.

Rights you are giving us to use material you upload

When you upload or post content to our Sites, unless you explicitly advise us otherwise, you grant us the following rights to use that content. You grant to EI a perpetual, worldwide, non-exclusive, royalty-free, transferable licence to use, reproduce, distribute, prepare derivative works of, display, and perform any user-generated content uploaded to our Sites. There shall be no restriction on EI’s right to use any such content for its own commercial purposes.

Viruses

We do not guarantee that our Sites will be secure or free from bugs or viruses. You are responsible for configuring your information technology, computer programmes and platform to access our Sites. You should use your own virus protection software. You must not misuse our Sites by knowingly introducing viruses, trojans, worms, logic bombs or other material that is malicious or technologically harmful. You must not attempt to gain unauthorised access to our Sites, the server on which our Sites are stored or any server, computer or database connected to our Sites. You must not attack our Sites via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our site will cease immediately.

Copyright

The EI is the owner or the licensee of all intellectual property rights in our Sites, and in the material published on it, unless explicitly indicated otherwise.  Those works are protected by copyright laws and treaties around the world. All such rights are reserved.

Copies of documents contained on the Sites may only be made available for information purposes and solely for the private use of the Sites’ users. Any use or reproduction of such documents for any other purpose whatsoever is expressly forbidden without the written permission of the EI. No licence or right, other than the right to view on the Sites, is granted to any person in respect of any intellectual property rights. Visitors accessing restricted files (i.e. documents available as part of a subscription or purchased from the Sites) must also agree to the Licence Agreement (see ‘Purchasing EI publications’ below) for such content.

The corporate name, logos and devices of the EI mentioned or depicted on the Sites are the property of the EI and may not be used without the prior written agreement of the EI. Our status (and that of any identified contributors) as the authors of content on our Sites must always be acknowledged.

Registering for EI conferences, events and training courses.

Booking a place at a conference, event or on a training course

When completing the online booking form, the purchaser is liable for full payment of the fee. Full payment must be received before place(s) can be guaranteed. Discounted fees are available for EI members. Under UK Excise Regulations delegates from all countries are required to pay VAT on any event taking place in the UK. The EI is VAT registered in England under No. 274 0453 13 at 61 New Cavendish Street, London W1G 7AR, UK. Invoices can only be requested up to 1 month prior to a conference, event or training course, otherwise payment must be by card online or by phone. Bookings may be made online up until the day before the event/course. If you register online after 12 noon the day prior to the event, please arrive at the venue with your receipt as proof of registration.

Confirmations

Confirmation of registration and joining instructions will be sent to all delegates in advance of the event, conference or training course. If these are not received one week prior to the relevant events please contact events@energyinst.org or webtraining@energyinst.org.

Records relating to your booking

The EI is the Data Controller of any personal data you supply as part of your booking, and your subsequent interaction with the EI.  Your data will be managed in accordance with the EI’s Privacy Policy.

Cancellations

In the event of cancellation of attendance by the ticket purchaser, a refund, less 20% administration charge of the total monies due, or £250 for training courses, will be made provided that notice of cancellation is received in writing 25 working days before the date of the event, conference or training course. No refunds will be paid, or invoices cancelled after this date.

The EI reserves the right to change and amend any advertised speakers/presentations/trainers and timings as necessary and without notice. In the unlikely event of it being necessary, for whatever reason, to cancel an element of the programme, the EI shall not be liable for any expenditure, damage or loss incurred by the delegate, including their delegate fee. Where an event is cancelled in its entirely, the delegate fee will be refunded.

Transfers and substitutions

If the delegate would prefer to transfer to a different training course date, this will be administered at no extra charge provided that notice is received in writing at least 25 working days prior to the start of the course originally booked, and that there are spaces available on the desired course date. After this date transfers will be charged at the cancellation rate. Email: webtraining@energyinst.org

If you are unable to attend an event or conference you have registered for, a substitute delegate may attend in your place, provided the EI Events team is notified in writing in advance. Email: events@energyinst.org

Exclusion of delegates

The right to exclude any delegate, guest or substitution and to reject any application for registration for any conference, event or training course is reserved.

Additional terms relating to the IP Week and EI Awards gala dinners

Companies reserving 10 tickets will have an exclusive table. Any tables under 10 or any additional tickets above 10 may be accommodated on shared tables. Special requests for tables of 12 can be made; however, these are subject to availability and cannot be guaranteed at time of booking. Table allocation will be considered on a first-come, first-served basis. Tickets include a 4-course (IP Week) or 3-course (EI Awards) meal. Drinks and liqueurs are an additional charge. Full payment must be received on or before the ‘early bird’ rate expires to receive the discount. All tickets are the same price, whether or not you and your guests are EI Members. Tickets for tables will be mailed one month before the event. If you have not received your tickets 7 days prior to the event please email events@energyinst.org. Note that the EI may be unable to meet requirements in full, and we suggest therefore that you do not invite guests until you have received confirmation of your booking.

Successful applicants should secure their guests’ consent to being in the printed guest list and submit names in writing to the EI at the latest one month before the event for inclusion. Name changes or additions submitted after this date cannot be included. Further information regarding the guest list will be provided with the tickets. Special dietary requirements will be accommodated if the hotel is notified at least two weeks before the event. Some requests may incur an additional charge. An additional charge will be levied by the venue to delegates requesting a special meal on the day. Dress is black tie with decorations. Please adhere to the dress code. Admission is strictly by ticket only. The EI and the hotel reserve the right to refuse admission.

Exclusion of liability

When booking any conference, event or training course the purchaser does so entirely at their own risk and the purchaser should make such insurance arrangements as they consider appropriate in the event that the any conference, event or training course is cancelled or otherwise disrupted for any reason.   The EI shall accept no liability for, and the purchaser shall hold EI harmless against, any claim for loss of profits, loss of sales or business, loss of agreements or contracts, loss of anticipated savings, loss of or damage to goodwill or indirect or consequential loss in the event that any conference, event or training course is cancelled or otherwise disrupted for any reason.

Nothing in these Terms and Conditions limits any liability which cannot legally be limited, including the EI’s liability for death or personal injury caused by negligence or fraud or fraudulent misrepresentation.

Purchasing EI publications

This Licence agreement covers the supply of and access to electronic content provided through restricted access on the Sites (including PDF documents, movie files and all other media) and the use of hard copies of materials supplied, specifically where purchase of content is made; or subscription access (whether individual or corporate subscriptions) is provided.

Product description.

The Sites contain (1) fully searchable HTML text, titles, scopes and key words and (2) the full text for documents, generally supplied in PDF format, that are published by the EI. Additional file formats may also be included as part of the product. This includes, but is not limited to, MP3, MP4, JPEG, PNG, TIFF, EPS, MS Excel, MS Word, MS Powerpoint and Macromedia Flash files. This database and any documents or software used within the Sites which are accessed and paid for by a subscription or payment of a fee are hereinafter collectively referred to as the Product. Users should note that some parts of the Product may be owned by third parties and as such is governed by Licences provided by those third parties.

Licence and rights for print and electronic copies.

You acknowledge that the EI is the exclusive owner or (where applicable) the licensee of the Product, unless explicitly stated otherwise. The EI, in return for a fee, hereby grants you a non-exclusive and non-transferable single user licence to use the Product of which it is the exclusive owner. The Product fee includes a limited site licence to print a single copy of content accessed for personal use only. The Product may not be distributed, in whole or in part, elsewhere. Photocopying of pages printed from EI documents is especially forbidden unless such privileges are arranged for under separate contract with the EI. Users should note that some parts of the Product may be owned by third parties and as such is governed by Licences provided by those third parties. The EI will endeavour to ensure that you are made aware of any instance where this may occur.

Copyright

The EI is the owner or the licensee of all intellectual property rights in our Sites, and in the material published on it, unless explicitly stated otherwise.  Those works are protected by copyright laws and treaties around the world. All such rights, other than those granted by this license, are reserved.

No warranties

The information held on the Sites is for general information purposes only. Whilst the EI and its contributors have applied reasonable care in the selection of content housed on the Sites and the Product, no representations or warrantees, express or implied, are made by the EI concerning the applicability, suitability, accuracy or completeness of the information contained on the Sites. The EI accepts no responsibility whatsoever for the use of the information held on the Sites or of the Product. The materials and information (including the Product) are supplied to you on the condition that you, or any other person receiving them, will make their own determination as to their suitability and appropriateness for any proposed purpose prior to their use. Neither the EI nor any of the contributors shall be liable in any way for any liability loss, cost or damage incurred as a result of the use of the information contained on the Sites or the Product.

In applying reasonable care in the selection of content housed herein, the EI reserves the right to remove or reject content that is deemed to be inconsistent with the EI’s stated strategic aims, core values and commitments. No representations or warranties, either express or implied, of merchantable quality, fitness for a particular purpose or use, or any other nature whatsoever are made with respect to the materials, products and information contained on or available through the Sites. Where the Sites provide you with a facility for subscribing to or purchasing any product or service provided by the EI or its affiliates, additional terms and conditions of contract may apply you should read the appropriate order or registration form carefully.

Records relating to your purchase

The EI is the Data Controller of any personal data you supply as part of your purchase, and your subsequent interaction with the EI.  Your data will be managed in accordance with the EI’s Privacy Policy.

General

Questions or correspondence concerning this Agreement may be directed to The Publications Department, Energy Institute, 61 New Cavendish Street, London W1G 7AR, United Kingdom or pubs@energyinst.org.

Becoming a member of the EI

Individual membership

About the EI and your membership

A registered charity, incorporated by Royal Charter in 2003, the Energy Institute is the leading professional body for the energy sector. Its key objects include developing and promoting best professional practice, setting and certifying standards of education and practice, holding conferences, meetings and seminars, gathering and disseminating knowledge and developing and promoting training. In joining the EI, you are showing that you support these key objects and wish to benefit from the services offered by the Institute.

Terms of Conditions and the Code of Conduct

When you submit an application to become a member of the EI you are confirming your acceptance of these Terms and Conditions.  This includes agreeing to abide by the EI’s Code of Professional Conduct. Failure to adhere to the Code may result in disciplinary procedures being brought against you.

The EI’s membership grades

Membership of the EI is offered at the pre-professional grades of Affiliate, Student and Associate Member and the professional grades of Technician Member, Member and Fellow. The title Honorary Fellow of the EI is also awarded by invitation.

Use of post nominals

Individuals holding current professional membership of the EI are entitled to use the post nominals accorded to their grade of membership as follows

  • Technician Member of the EI: TMEI
  • Member of the EI:  MEI
  • Fellow of the EI: FEI
  • Honorary Fellow of the EI: HonFEI

Current Associate Members of the EI are entitled to use the post nominals AMEI.

Under the Code of Conduct, members must not use post nominals or professional titles to which they are not entitled.

Membership Benefits

As an EI member you will receive a range of benefits. The EI reserves the right to vary benefits that apply to particular grades of membership from time to time.

Depending on your membership grade, your member benefits will include a range of products, services and membership communications. These will be sent to you on the basis of the contact details you have provided. We will not be responsible for the non-delivery of products, services or communications if you have supplied us with an incorrect postal or email address or have not notified us of a change in your contact details.

Members are entitled to discounted fees for EI events, conferences and training.

Branches and YPNs

As part of your membership you will automatically become a member of a local branch of the EI, which will be allocated on the basis of your home address. You may also, if you wish, choose to be a member of up to two other branches. We also have Young Professional Networks (YPNs) in many branch areas.

Applying for membership and registration

Pre-professional membership

The EI offers three grades of pre-professional membership, Affiliate, Student and Associate Member (AMEI). Applications for pre-professional membership can be made using the EI’s online application form.

  • Student membership

Student membership is intended for those who are currently studying with the intention of progressing to a career in any part of the energy sector. Student membership covers the full duration of the course being undertaken and those who go on to undertake a further qualification can also extend their Student membership further by notifying the EI of their new course and graduation date.

Students who have not upgraded to Associate Member or Affiliate within 12 months of graduation will normally be lapsed from membership.

  • Associate Membership

Associate Member (AMEI) is the membership grade for those who are intending to work towards professional membership and/or professional registration. There are three bands of Associate membership. Lower fees are charged for those at the very beginning of their careers. Those who have graduated more than five years ago or have been Associate Members (inclusive of time spent on the predecessor grade of Graduate member – GradEI) for more than five years are charged a higher subscription rate.

Professional membership

Application for the professional membership grades (Technician, Member and Fellow) is via submission of an application form, which may be followed by a professional interview. You must first join the EI as an Associate Member or an Affiliate before you make an application for professional membership.

The assessment of applications for professional membership is overseen by the EI’s Membership Panel. Your election to the EI as a Member will be subject to approval by the EI’s Professional Affairs Committee; approval will be based on the recommendations made by the Membership Panel. Your admission to the membership following election will be subject to receipt from you of a pro rata subscription fee for the remainder of the year. This will be the difference between your subscription for your old grade of membership and that for the new, which again will be for that part of the year remaining.

The EI reserves the right to award membership of the EI at a different grade to that for which an individual has applied, if the recommendation of the Panel following assessment is that the evidence submitted by the applicant does not satisfy the relevant assessment criteria.

The EI also reserves the right to terminate an application for membership or professional registration if the relevant application fees are not received within a reasonable time period. We also reserve the right to close your application if you are asked to provide further information or evidence in support of your application, and this is not received within six months.

Professional registration and other titles

In addition to its professional and pre-professional grades of membership, the EI awards a range of professional registrations and chartered titles, including a number which are awarded under license or approval from a third party such as the Engineering Council, the Society for the Environment or the Environment Agency.

Application for professional registration (such as Chartered Engineer, Incorporated Engineer, Engineering Technician, Chartered Environmentalist or Chartered Energy Manager) and for professional approval awarded through the EI (eg ESOS Lead Assessor) is via submission of an application form, which may be followed by a professional interview. You will need to be a professional member of the EI to be eligible to make an application for professional registration - but, if you wish, you may apply for professional membership and a professional registration at the same time.

The assessment of applications for professional registration is overseen by the EI’s Membership Panel. Your professional registration will be subject to approval by the EI’s Professional Affairs Committee; approval will be based on the recommendations made by the Membership Panel. Your admission to professional registration will be subject to receipt from you of any registration fees payable.

If you are granted professional registration via the EI, the EI will administer any fees payable to the relevant Licensing body on your behalf. Under the conditions of our License, we may also be required to pass details of your registration to the relevant Licensing body for the purposes of confirming and administering your registration. The Licencing body may also communicate with you on essential matters relating to registration and your records may also be reviewed by them as part of the periodic review of the EI’s license.

In many cases there are specific requirements which must be met for those holding particular types of professional registration or approval, for example in respect of CPD or Codes of Conduct. It will be the responsibility of the individual member to ensure that they are aware of and are compliant with any rules, regulations and codes pertaining to the specific registrations they hold.

Statements made in applications

If you are accepted into membership or are awarded professional registration but it subsequently emerges that the information you have provided in support of your application is misleading or false, the EI reserves the right to revoke membership or registration. If you hold a professional registration which is awarded by the EI under license from a third party, the relevant Licensing body will be informed.

Records relating to your membership

The EI is the Data Controller of any personal data you supply as part of your application for membership or professional registration, and your subsequent interaction as a member with the EI.

Your data will be managed in accordance with the EI’s Privacy Policy.

Renewal of your membership

Membership of the EI is a rolling agreement which will automatically renew on 1 January each year. The EI reserves the right to increase or vary the price of membership on an annual basis, and to determine the basis on which concessionary rates may apply. Fees for the coming year will be published on the EI website in November each year.

Members will receive a renewal notice in advance of the renewal date each year, including details of the membership and/or other fees (such as professional registration fees) which may be due. If you pay by direct debit, any payment arrangements you have made will continue, unless you notify the EI and your bank/building society of your wish to cancel your payment.

Membership services will be withdrawn for those whose membership is still unpaid two months after the due date (28 February). Membership will be lapsed where individual fees remain unpaid 6 months after the due date.

Transfer to another grade or upgrade

Members may transfer from their membership grade to another at any time during their membership on demonstration that they meet the criteria of the grade to which they wish to be transferred. In the case of transfer to professional membership grades, an application form and application fee will be required, and requests will be subject to review by the Membership Panel and, if your application is approved, election by the Professional Affairs Committee.

Termination of your membership

You may cancel your membership of the EI at any time by notifying us in writing by letter or email, and on payment of any fees outstanding. On termination of your membership, any professional registration or titles held by you and awarded by the EI will also be deemed to have been terminated, unless you have taken steps to formally transfer them to another professional body. If you hold registrations awarded to you by the EI under a license to a third party, the third party will be informed.

Reinstatement

Individuals who have left the EI may request to be reinstated at any time.

Professional Members who have been outside the membership for less than three years but who now wish to their membership, registrations and/or other titles they obtained through the EI to be reinstated will be required to pay all fees relating to the period during which their membership was not current. If a professional member wishes to be reinstated after a period greater than three years outside the membership, they will be required to reapply through the usual procedure for membership.

Concessionary rates

Members may be eligible to pay at a concessionary rate following submission of a formal declaration that they satisfy concessionary rate criteria, as described on the EI website. The EI reserves the right to change the criteria for eligibility for concessionary rates to be granted, at any time and without notice.

Unless a concessionary rate has been granted on the basis that you are now fully retired, a new declaration must be submitted each year and you will be required to inform us if your circumstances change such that you are no longer eligible for a concessionary rate. Concessionary rates may not be applied retrospectively.

Refunds and transfer of membership

Membership fees are non-refundable and non-transferrable.

Joining the Register of Professional Energy Consultants (RPEC)

RPEC is the Energy Institute’s Register of Professional Energy Consultants, an online publicly accessible database of individuals who have a proven track record in energy efficiency consultancy. The database includes details of the level of knowledge, skill and experience that an individual has demonstrated in a range of sectors and technologies. All RPEC registrants must be chartered in a relevant discipline and adhere to a strict Code of Conduct.

The RPEC Code of Conduct and requirements of registration

When you submit an application to join RPEC, you are confirming your acceptance of the Terms and Conditions described in this document.  This includes agreeing to abide by the RPEC Code of Conduct. Failure to adhere to the Code may result in disciplinary procedures being brought against you.

As a condition of your registration you will also be required to:

  • Maintain your chartered status (ie the chartered status which was the basis of your admittance to RPEC).
  • Submit evidence of your CPD annually.
  • Submit evidence of affiliations, credentials and Professional Indemnity Insurance in accordance on request.
  • Pay an annual subscription fee.

Failure to comply with these conditions may result in your removal from the register.

Benefits

As an RPEC registrant you will receive a range of benefits, including promotion of your services through our online listing, and the right to use the RPEC logo for the period during which your registration is current. The EI reserves the right to vary benefits from time to time. EL makes no warranty, guarantee, promise or other representation (whether directly or indirectly)  as to the extent of the benefit registration will confer on any individual registrant.

Your listing on the RPEC register, communications about your registration and/or delivery of services will be on the basis of the information you provide. The EI will not be responsible for out of date listings or the non-delivery of products, services or communications if you have supplied us with an incorrect postal or email address or have not notified us of a change in your contact details, or the information you wish to be publicly displayed.

ESOS Lead Assessor status

Under approval granted to the EI by the Environment Agency, current RPEC registrants are eligible to act as Lead Assessors for phase 2 of the Energy Savings Opportunity Scheme (ESOS), provided that they meet requirements set by the Environment Agency.

Applying for RPEC registration

Application for admission to RPEC is via submission of an application form, followed by a professional interview.  The assessment of applications for admission to RPEC is overseen by the RPEC Validation Panel.

If your application to the register is successful, your admission will be subject to receipt from you of a pro rata subscription fee for the remainder of the year.

The EI also reserves the right to terminate an application for RPEC if the relevant application or subscription fees are not received within a reasonable time period. We also reserve the right to close your application if you are asked to provide further information or evidence in support of your application, and this is not received within six months.

If you are accepted onto the Register but it subsequently emerges that the information you have provided in support of your application is misleading or false, the EI reserves the right to revoke your registration.

Records relating to your RPEC registration

The EI is the Data Controller of any personal data you supply as part of your application to join RPEC, and your subsequent interaction as a member with the EI.

Your data will be managed in accordance with the EI’s Privacy Policy.

Renewal of your RPEC registration

Your RPEC Registration is a rolling agreement which will automatically renew on 1 January each year. The EI reserves the right to increase the price of your registration on an annual basis. Fees for the coming year will be published on the EI website in November each year.

You will receive a renewal letter and invoice for your annual subscription in advance of the renewal date each year. You will be removed from the register if your subscription is still unpaid two months after the due date (28 February).

Termination of your RPEC registration

You may cancel your RPEC registration at any time by notifying us in writing by letter or email, and on payment of any fees outstanding.  On termination of your registration, your name will be removed from the RPEC online listing.

Reinstatement to RPEC

Individuals who have been outside the register for less than three years may request to be reinstated. You will be required to pay a reinstatement fee and any fees outstanding, and your readmission will be subject to your provision of evidence that you have maintained your knowledge skills and understanding through appropriate CPD while you were outside the register. If you have been outside the register for more than three years, you will be required to make a new application to join the register.

Refunds and transfer of registration

Registration fees are non-refundable and non-transferrable.

Facilities and room hire

Written confirmation of room hire is required and must be made by email. All listed prices are subject to VAT. A 10% discount is available to members on the room hire. If cancellation is made after a confirmed booking, a 10% cancellation fee will be charged. If a cancellation has to be made within five working days prior to the booking, then a 50% charge be will applicable. Opening hours are 08:00 – 17:00; the building closes at 17:30. Meetings running beyond 17:30 will incur additional charges and will be charged at an hourly rate. Please be advised due to the constraints of the building design we are unable to offer wheelchair access (there are no disabled toilet facilities available).

Further information

Your use of our Sites, products and services and all matters relating to the interpretation and operation of these terms and conditions shall be governed in accordance with the laws of England and Wales. The English courts shall have exclusive jurisdiction over any dispute arising.

Please email info@energyinst.org in the first instance if you wish to extend, or have any general queries, about these Terms and Conditions.